Task Analysis

Identifying Low-Value Tasks

Evaluate each dimension of a task to decide whether to keep, delegate, or eliminate it

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A low total score (10 or lower) reflects a task that is a strong candidate for delegation or elimination. Use this tool to assess any recurring activity.

1How valuable is this activity to the firm?

4 It contributes in a significant way toward the company's overall objectives.

3 It contributes in a small way.

2 It has no impact, positive or negative.

1 It has a negative impact.

2To what extent could I let this go?

4 Essential — This takes top priority.

3 Important — I need to get this done today.

2 Discretionary — I'll get to it if time allows.

1 Unimportant/optional — I can cut this immediately.

3How much personal value do I get from doing it?

5 Definitely keep — It's one of the best parts of my job.

4 Probably keep — I enjoy this activity.

3 Not sure — This task has good and bad points.

2 Probably drop — I find this activity somewhat tiresome.

1 Definitely jettison — I dislike doing it.

4To what extent could someone else do it on my behalf?

5 Only I (or someone senior to me) can handle this task.

4 This task is best done by me because of my particular skill set and linked responsibilities.

3 If structured properly, this task could be handled satisfactorily by someone junior to me.

2 This task could easily be handled by a junior employee or outsourced to a third party.

1 This task could be dropped altogether.

Total Score

— /18

Answer all four questions to see your recommendation.